Executive Assistant
Support leadership. Strengthen community. Make an impact every day.
Greater Green Bay Habitat for Humanity is seeking a highly organized and detail-oriented Executive Assistant to support our CEO and leadership team. This role is central to keeping our organization running smoothly while advancing our mission of affordable homeownership in the Green Bay community.
About Us
Greater Green Bay Habitat for Humanity has been building strength, stability, and self-reliance through shelter since 1987. We have partnered with 153 local families to achieve safe, affordable homeownership. Our work is rooted in partnership, accountability, and the belief in providing a hand up, not a handout.
Position Summary
The Executive Assistant provides high-level administrative and operational support while serving as a key point of contact for staff, board members, volunteers, donors, and community partners. This role manages executive scheduling, supports board operations, coordinates events, maintains organizational systems, and ensures day-to-day office efficiency.
Key Responsibilities
Office Administration
Organizational Compliance and Administration
Vendor and Facilities Coordination
Event and Travel Coordination
Data Management and Volunteer Support
Employee Engagement and Organizational Support
Qualifications
Required
Preferred
Core Competencies
Greater Green Bay Habitat for Humanity is an Equal Opportunity employer; applicants are considered without regard to race, color, religion, sex, national origin, age, disability, or other protected status.
Work Environment
This is an in-person position based in Green Bay, WI. Occasional evening or weekend hours may be required for board meetings and events.
Compensation and Benefits
Interested applicants can apply through Indeed.
Greater Green Bay Habitat for Humanity is seeking a highly organized and detail-oriented Executive Assistant to support our CEO and leadership team. This role is central to keeping our organization running smoothly while advancing our mission of affordable homeownership in the Green Bay community.
About Us
Greater Green Bay Habitat for Humanity has been building strength, stability, and self-reliance through shelter since 1987. We have partnered with 153 local families to achieve safe, affordable homeownership. Our work is rooted in partnership, accountability, and the belief in providing a hand up, not a handout.
Position Summary
The Executive Assistant provides high-level administrative and operational support while serving as a key point of contact for staff, board members, volunteers, donors, and community partners. This role manages executive scheduling, supports board operations, coordinates events, maintains organizational systems, and ensures day-to-day office efficiency.
Key Responsibilities
- Executive and Board Support
- Manage CEO calendar, meetings, and scheduling priorities
- Prepare and distribute reports, presentations, and board materials
- Coordinate board and internal meetings, including logistics and note-taking
- Maintain contact lists and organizational records
- Handle confidential information with discretion
Office Administration
- Serve as first point of contact for visitors, calls, and general inquiries
- Manage mailings, office supplies, and printed materials
- Maintain organized office, storage, and supply systems
- Coordinate office operations and administrative processes
Organizational Compliance and Administration
- Track licenses, permits, filings, and regulatory requirements
- Support document management, including employee records and acknowledgments
- Coordinate W-9 collection and vendor documentation
- Assist with maintaining tax-exempt purchasing status
Vendor and Facilities Coordination
- Manage vendor relationships and service agreements
- Coordinate equipment maintenance and office needs
- Support administrative purchasing and expense tracking
Event and Travel Coordination
- Coordinate logistics for meetings, conferences, and events
- Assist with staff and leadership travel arrangements
- Support volunteer recognition and organizational events
Data Management and Volunteer Support
- Assist with donor acknowledgments and gift tracking
- Track volunteer hours and coordinate office volunteers
Employee Engagement and Organizational Support
- Coordinate staff recognition and milestone celebrations
- Support wellness and safety initiatives
- Assist with Microsoft Teams and internal systems organization
- Provide general administrative and project support
Qualifications
Required
- Associate degree or equivalent experience
- 3+ years of administrative support experience, preferably supporting leadership
- Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
- Strong organizational, communication, and time management skills
- Ability to manage multiple priorities and maintain confidentiality
Preferred
- Nonprofit experience
- Experience supporting boards or committees
- Familiarity with CRM or donor databases (such as GivEffect)
- Experience with event coordination and compliance tracking
Core Competencies
- Attention to detail and accuracy
- Strong customer service mindset
- Initiative and problem-solving skills
- Professionalism and relationship-building
- Flexibility in a dynamic environment
Greater Green Bay Habitat for Humanity is an Equal Opportunity employer; applicants are considered without regard to race, color, religion, sex, national origin, age, disability, or other protected status.
Work Environment
This is an in-person position based in Green Bay, WI. Occasional evening or weekend hours may be required for board meetings and events.
Compensation and Benefits
- Salary: $40,000–$50,000 annually
- Health, dental, and vision insurance
- 401(k) with employer match
- Life and disability insurance
- Employee assistance program
- Flexible schedule
- Paid time off, plus 10 holidays, birthday leave, and volunteer day
- Professional development support
Interested applicants can apply through Indeed.
