Accounting Coordinator

The Accounting Coordinator is responsible for assisting the Finance Director in establishing and maintaining the organization’s accounting and financial principals, practices, procedures and initiatives; establishing and maintaining prudent financial controls; and ensuring compliance with the organization’s contractual agreements; grants and government regulations; day to day bookkeeping and accounting processes including accounts payable, accounts receivable, journal entries and bank reconciliation in accordance with GAAP (Generally Accepted Accounting Principles) and Habitat for Humanity’s Financial Policies and Procedures Affiliate Operations Manual.

Key Responsibilities:

• Works collaboratively with staff to maintain a positive, supportive and mission focused work culture
• Responsible for data entry into Quick Book (QB)
• Process and pay invoices in a timely manner and enter into QB
• Prepare bank deposits
• Use mortgage tracking software in QuickBooks to maintain detail of homeowner mortgage payments
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues
• Assist with preparing payroll service with bi-weekly payroll information, upload NACHA payroll files to the bank, and post payroll to QB
• Consistently review My Habitat for update to policies, procedures, and any new ideas
• Identify process improvements which improve flow of work and improve the staff, volunteer, and family experiences
• Other duties as assigned by Finance Director or Executive Director  

Financial Operations

• Processes organizational checks for affiliate office and the ReStore
• Responsible for ACH functions: deposits into bank account, reclass entries in QB, enter new ACH and/or change forms for homeowners.
• Responsible for printing monthly credit card statements and distribution and entering receipts into QB
• Responsible for posting in QB: Sold mortgages, House closings and sold mortgage payments to other banks that Habitat services
• Assist with preparation of organizational budget/reforecast Excel worksheets
• Responsible for making sure all financial deadlines are met, such as insurance renewals, subcontractor certificate of insurance tracking and reporting, and payment of sales tax.
• Post monthly recurring entries
• Reconcile Keystone and QB for escrow and mortgage balances on a monthly basis
• Work with staff to tie out Donor database to QB and ReStore sales with sales system
• Assist with monthly reporting and analysis for month end, budgeting and reforecasting.

 
Treasury

• Assist with the organization’s accounts payable and receivables

 
Compliance

• Maintains 501(C)3 nonprofit status by filing reports and payments
• Assist with and monitor financial compliance with the organization’s commitments related to grants, loans and other contractual obligations
• Assist with compliance with Habitat for Humanity International annual guidelines and filings to remain in good standing (i.e., annual quality insurance guidelines, etc.)
• Update W-9’s and Col’s in QB​

 
Interdepartmental Support

• Assist with preparing and recording all construction job costs by address and annual average home cost, review with Family Services Director
• Manage escrow analysis process with Family Services. 

Education Requirement: 

• Progression toward or earned Associate or Bachelor’s degree in accounting, Finance, Business, another related field or similar work experience is preferred

Knowledge, Skills, and Abilities:

• Strong interest in working in the nonprofit sector and supporting the mission, vision and strategic direction of Greater Green Bay Habitat for Humanity as we work to create a community where everyone has a decent place to live
• Self-starter with the ability to take initiative and responsibility to manage multiple priorities and projects with attention to detail
• Strong time management, planning, work ethic and organizational skills
• Strong communication and teamwork skills
• Proficiency with Office Products (Excel, Word, PowerPoint, etc.)

Additional Information:

• Benefits include PTO, 401K (may require waiting period)
• Greater Green Bay Habitat for Humanity is an equal-opportunity employer. Applicants are considered without regard to race, color, religion, sex, national origin, age, disability, or other protected status.

Interested applicants please send a cover letter and resume to info@greenbayhabitat.org​.

*This position is part-time but could be combined with HR Generalist position (if the candidate has the appropriate education and experience) to become a full-time position. Additional benefits would apply to full-time.